Bars And Beer: Buying Guide For A Fun Night

When it comes to stocking up on beer, whether for a bar or a special event, it's essential to consider the quantity needed to ensure you don't run out. The number of cases of beer you need to buy depends on several factors, including the number of guests, their drinking preferences, and the average consumption rate. A helpful rule of thumb is to estimate that each guest will consume 2 to 4 drinks, with 30% of them typically preferring beer. This estimation serves as a starting point, and you can adjust it based on your specific audience and the nature of the event.

Calculating the number of cases of beer to buy for an event

When calculating the number of cases of beer to buy for an event, there are several factors to consider. Firstly, it is important to estimate how many guests will be attending the event. This will be a crucial factor in determining the quantity of beer required. It is generally estimated that each guest may consume around 2 to 4 drinks. Therefore, if you expect a large number of guests, you should plan to have a higher number of cases available.

Another factor to consider is the duration of the event. If the event is expected to last for several hours or even days, it is advisable to plan for a higher consumption rate per person. Conversely, if the event is shorter, you may need fewer cases.

Additionally, it is important to consider the demographics of the guests. For example, if the event caters to a younger crowd, the consumption rate may be higher. Similarly, if the event is focused on beer enthusiasts or includes activities that encourage drinking, you may need to increase the quantity of beer purchased.

To make the calculation easier, you can use the following formula:

> Number of guests x 0.3 (assuming 30% are beer drinkers) x 4 (average drinks per person) / 24 (number of beers per case) = number of cases of 24 beers to buy.

For example, if you are expecting 150 guests, the calculation would be as follows:

150 x 0.3 = 45 people drinking beer

45 people x 4 drinks each = 180 beers

180 beers / 24 per case = 7.5 cases

So, for this event, you would need to buy 8 cases of 24 beers to have enough for all the beer drinkers.

It is always a good idea to buy more than you need, as it is usually possible to return unopened cases if they are not required. This ensures that you don't run out of drinks during the event.

Average beer case prices in the US

The average price of a 24-pack case of beer in the US varies depending on the state. In 2019, the average price of a 24-pack of beer in the US was $19.65. However, prices vary significantly by state, with Alaska having the highest average price of $31.21, and Illinois having the lowest at $15.20.

According to more recent data from 2024, the average price of a 24-pack case of beer in the US has increased due to inflation. The state with the cheapest beer is now Illinois, with an average price of $16.43 per case, followed by North Carolina, South Carolina, New York, and Kansas, all with average prices ranging from $17.30 to $16.72. The state with the most expensive beer is Alaska, with an average price of $33.62 per case, followed by Tennessee, Montana, Vermont, and Pennsylvania, with average prices ranging from $24.03 to $23.21.

It is worth noting that these prices refer to domestic or local beer brands and do not include craft beers, which tend to be more expensive. Additionally, the cost of a case of beer has increased over time due to taxes and inflation. Years ago, a case of beer in the US could be purchased for around $8 to $10.

Beer types: bottles, cans, and kegs

When it comes to beer, the most common options are cases, balls, and kegs. Each has its advantages and disadvantages, and the best choice depends on the specific needs and preferences of the bar or individual. Here is a detailed look at the different beer types in terms of bottles, cans, and kegs:

Bottles

Beer bottles are typically made of glass and come in various sizes, including 12 oz, 16 oz, and 20 oz. The standard case of beer usually contains 24 bottles, but this can vary from 12 to 36 bottles depending on the brand and region. Bottles offer convenience for transportation and storage, and they are widely available at retailers. Bottled beer is ideal for backyard barbecues, weekend gatherings, or simply stocking up the fridge. It offers variety, convenience, and the ability to buy in bulk, making it a popular choice for bars and individuals alike.

Cans

Beer cans also come in standard sizes of 12 oz, 16 oz, and 19.2 oz, known as "stovepipe" cans. Like bottles, cans are typically sold in cases, with the standard case containing 24 cans, although this can range from 12 to 36 cans. Cans have gained popularity due to their protection against light and oxidation, making them ideal for craft beers. They are also compact and easily transportable, perfect for outdoor activities like camping or a day at the beach.

Kegs

Kegs are the go-to option for bars and large parties. They come in various sizes, including the Quarter Barrel Keg (7.75 gallons) and the Half Barrel Keg (15.5 gallons). The number of pints and cans varies depending on the keg size, with the larger Half Barrel Keg yielding approximately 124 pints or 165 cans. Kegs offer a cost-effective option, with a lower cost per ounce than cans or bottles. They are also ideal for serving draft beer, which many consider to have a better taste and appearance. However, kegs require additional equipment such as taps and CO2 tanks, and they take up more space, making them less suitable for home consumption.

Beer storage

Temperature Control

Light and heat can accelerate the spoilage of beer, so it is essential to store beer in a cool, dark place, preferably between 45 and 55 degrees Fahrenheit. Refrigeration is ideal for slowing down the aging process and preserving the original taste of the beer. If refrigerator space is limited, a cool, dark area is the next best option, ensuring the beer remains undisturbed until consumption.

Protect from Sunlight

Beer should be protected from direct sunlight to prevent UV rays from breaking down its flavor components, resulting in an unpleasant taste and aroma. Storing beer in dark bottles or a dark cabinet can help achieve this.

Minimize Oxygen Exposure

Overexposure to oxygen can alter the taste of beer. Canned beer is less prone to oxygen exposure than bottled beer. Storing bottled beer upright reduces the surface area in contact with air, minimizing oxidation and preserving the beer's quality.

Prevent Bacterial Contamination

Although rare, bacterial contamination can occur in beer. Commercial brewers take measures to reduce bacterial contact, and craft beer shelf life can be extended by refrigeration, which also slows the growth of yeast and other microbes.

Store by Container Type

The storage method for beer depends on its container. Kegs should be stored in a cool, dry space, away from direct sunlight and other foodstuffs to prevent contamination. Bottled and canned beer should be stored upright in a cool, dry place to minimize oxidation and sediment formation. Growlers are best stored upright in a cool, dark space, and once opened, the beer will stay fresh for up to 36 hours.

Beer Cellaring

Some beers, such as vintage beers, barleywines, and imperial stouts, benefit from extended aging. To create a beer cellar, maintain a cool temperature, around 10 degrees below the beer's fermentation temperature, and store the beer in a dark, constant-temperature environment, protecting it from direct sunlight and heat sources.

Glass Chilling

For an enhanced drinking experience, bars can invest in glass chillers to serve beer in chilled glasses. This is especially appreciated by craft beer enthusiasts, as it keeps the beer cold for longer.

Returning unopened cases of beer

It is important to note that attempting to return opened or tampered-with beer is not allowed. Some customers have tried to return opened beer by refilling the bottles with water, but this is considered fraud and can have legal consequences.

To avoid issues, it is recommended to check the local laws and the retailer's policies before attempting to return any unopened beer. If returning beer is not an option, there are alternative ways to dispose of it, such as giving it to friends or organizing a party to utilize the leftover stock.

When it comes to bars buying cases of beer, there are a few factors to consider. Firstly, bars need to take into account the type of beer they want to offer, including craft beers and macro brews. The pricing strategy is also crucial, as bars aim for a liquor cost of 20% to 30% on bottled and canned beer, which can result in a profit margin of around 75%. Additionally, bars can increase beer sales by offering tempting pairings, diverse selections, beer flights, tasting events, and beer cocktails.

Frequently asked questions